Conference Room Agreement

The Facility

The Chamber conference room measures approx 540 total square feet. Classroom style the room seats 20 people. Board room style, the room seats 30 people total. The Chamber does not provide technology for use in the conference room, except use of a retractable screen. There is Wi-Fi available and ample power hook up. Food/refreshments are allowed, but not provided. Plates, cups, napkins and utensils are not provided. You will also need to supply your linens/table covers if needed. Stackable chairs are available for additional seating along the walls. Set up and clean up, including trash removal, are the responsibility of the renter. Please put the room back to its original configuration when complete (boardroom style). *Please note that depending on the time of your meeting, staff may need access to the kitchen to get their lunch. Every precaution will be taken not to disrupt your meeting.

Availability

Reservations are required and must be made at least two weeks before the meeting date, with the exception of regular ongoing meetings. When making a reservation, please allow extra time for set up and wrap up. Groups planning to rent the space during non-business hours must get special permission. Additional fees of $50.00 per hour will be assessed for extra staffing during non-business hours ($100 total per hour). At least 48 hours notice is required for cancellations. All rentals are subject to approval by the OC Chamber of Commerce.

Fee Schedule and Payment

The OC Chamber conference room is available for rental during regular business hours from 9:00 a.m. – 3:00 p.m. M-F (except major holidays). Saturdays & Sundays are available in season and on a limited basis off-season.

Rates for Chamber Members- $50/hour; Rates for Non-Members-$100/hour. Payment must be made in advance. All rates and terms are subject to change without notice. OC Chamber members in good standing get one complimentary use per membership year.

Thank you for your submission.
Please correct the following issues:
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I acknowledge that I have read and agree to the above terms and conference room policy. My organization may be billed for damages or refused future conference room rental if these terms are violated.